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Impact Matrix: Manage Your Energy and Time.

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Impact Matrix: Manage Energy and Time


Managing your energy and your time will help you get more done and enjoy what you are doing! Use this Impact Matrix to help you choose quick wins and avoid draining your energy with projects that have a low impact and eat up your time.

To use this matrix think about your tasks in terms of how much energy (effort) and time they are costing you.

Download the Impact Matrix Worksheet


Step 1

Make a list of everything you are doing.

Step 2

Score these using a 1 to 10 scale, 1 being little impact, 10 is a major impact.  Use the same scale for energy (effort), 1 is little energy and 10 major energy required.

Step 3

Plot the activities on the Impact Matrix, based on your scores.

Step 4

Look at your matrix and consider the following questions:

  1. What planning, preparation needs to happen?
  2. What can you delegate?
  3. Are you clear on what your mission critical activities are?


Plot your activities in 1 of the 4 quadrants.

Quick Wins (High Impact, Low Effort)

Quick wins are ideal; they provide the best return for the minimal effort. How can you have more quick wins?

Is there preparation you need to do to have more quick wins? Can you break up your Mission projects into smaller chunks and energize yourself with Quick Wins?

Mission Projects (High Impact, High Effort)

Mission projects are those projects that will provide a great return, however, they do require major effort. These are the most important projects to help you achieve your mission critical objectives. You have to balance your time and energy so that you do not miss quick wins because you are drained or consumed by your Mission projects.

Fill Ins (Low Impact, Low Effort)

These are projects you do WHEN YOU HAVE THE TIME.

Think about delegating these projects, automating them if possible.

Are these activities that are necessary? Are they because you have a hard time saying No?

Be honest!

Timewasters (Low Impact, High Effort)

Avoid these activities. Not only do they give little return, they also soak up time that you should be using on quick wins.

These are activities you may be engaged in because you lack clarity around your mission critical objectives?

Are you saying, ‘Yes,’ to activities that you need to say, ‘No,’ to?



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