Job Analysis: Get Clear

Do you know what is expected of you?

It is very interesting that most people do not REALLY understand what is expected of them. Doing a Job Analysis is a great way to clarify your role and define expectations. It will eliminate assumptions about what you and your boss think you are doing.

Job Analysis Worksheet

Job Analysis

Download the guide. It takes you through the process. It will help you structure your conversation with your boss to gain clarity around your role and what is most important.

Step by Step:

  1. Read your Job Description. Identify key priorities. Clarify your objectives.

In addition to the above, study your performance review and write a list of those behaviors that are expected, and identify those that will count against you.

Ask yourself:

  • Do I have the training for this role?
  • Is training offered?
  • What are the incentives related to this role and performing well?
  1. Understand the context in which you work.

Read (and understand) your organizations’ mission statement. What are the skills/ tasks you need to perform to support that goal?  What does your organization value? Are your values compatible with the organization?

  1. Know what top performers are doing.

Identify a few people in a similar role, who are seen as successful. Define those behaviors/ characteristics that generate that success.  What are the skills you require to perform well?  Do you need training? Is it available?

  1. Do you have the resources to do your job?

What do you need to do your job?  How does this compare with what your organization says you need?

  1. Discuss and confirm the priorities and your action plan with your Boss.

Having gone through this process you have written out priorities and clarified expectations. In discussing with your boss, present the information calmly asking for clarification as needed. Let your Boss know you want to understand what constitutes great performance and you want to meet that standard.  At this point you can also bring up those areas you feel need resources or support and ask how you can both work together to make this happen.

Questions to consider:

  • What is most important in your role?
  • Are you doing these things?
  • What is least important?
  • How much time do you spend on these things?
  • Do you need to learn how to delegate, prioritize, be assertive?

 

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  1. […] listen, and ask more questions in order to understand what your boss wants. Consider doing a Job Analysis. Clarify their expectations on project delivery and general workflow. What type of communication do […]

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